MDE: TGR Score Submissions
MDE has set June 30, 2023 as their submission deadline for this school year
At SchoolStatus, your professional growth matters to us
Ultimately, each school district is responsible for complying with state and federal requirements, but
we want to help- it's what we do. At SchoolStatus, we aim to make classroom observation, summative
scoring, and submitting those scores as convenient as possible for our customers. Here's how our tools
can help you complete your submission process.
1. Confirm that all TGR observed teachers have a completed summative
If you head to Reports on the lefthand navigation panel, then click Summatives, you should be able to see the number of summative reports that have been completed—and those that are not yet done—at your school or district. Only summatives that are completed will display in the MDE export.
Pro tip: Filter the view of 'Score Snapshot' by clicking 'Profile'>'Teacher Summative Evaluation' to focus in on the TGR summatives.
We recommend that you also use the 'Status' filter to drill into Summatives that haven't yet been completed to check if any are still in progress.
2. Request an export in the MDE-required format
If you head back to the Reports landing page, you will see a button that enables you to export the TGR Scores from Summatives in the MDE-required format:
3. Add in missing Educator IDs
TeachBoost receives your Educator IDs (teacher licensure numbers) from SchoolStatus via the nightly syncs from you SIS. In order for your data to sync into SchoolStatus and TeachBoost, you need to have Educator IDs in your SIS.
Note: If you find that your MDE-export from TeachBoost is missing some educator IDs, first check they are included in your SIS to sync over. If you can add missing IDs to your SIS, you should see them display in the MDE Export after the overnight syncs.
Adding Educator IDs to SAM Spectra
You can add this Educator ID into the License Number field on the Employee Folder (shown below.)
This entry will then be synced during the normal nightly syncs and made available to TeachBoost for inclusion into that application.
Adding Educator IDs to PowerSchool
If your School District uses the PowerSchool SIS to sync educators into SchoolStatus (and TeachBoost), you will need to coordinate with your SIS admin to add any missing Educator IDs into PowerSchool.
When the next sync runs from PowerSchool to SchoolStatus and on to TeachBoost, those IDs will appear within the app and the TGR Score Export—this can be downloaded as many times as you need to verify all data is included as expected before submission.
Looking up missing Educator IDs in MECCA
For any missing Educator IDs, you can use the License Look-up option on the MECCA Login page and enter them into your SIS, or directly into the export, as preferred.
4. Modify the TeachBoost Export as required
There is a new field for this year, which requires you to input whether 'PGS Scores in Personnel File' with a Yes or No.
District and School Numbers can also be entered easily in each of the cells as the rows of the export are listed in order of schools.
5. Submit your completed scores to the MDE
The finalized .xlsx of TGR Scores can now be submitted directly to the MDE! Simply upload directly to your your district's MDE Sharepoint link :)
If you have any questions about this process or the export from TeachBoost, please reach out to our support team here.