Guide: what can staff with “Level 1” access see in TeachBoost?
We absolutely understand the importance of privacy in your evaluation and coaching processes and, as such, have robust checks in place so you can be sure that data is only shared with 'Level 1' staff when and how you want.
Note: 'Level 1' refers to the access level granted to staff in the roster in TeachBoost. This level is assigned to any staff member who is evaluated or coached in a group, and should not have administrative access to your school's account and the data of other staff members. Find out more in this help doc.
Navigate to the different sections by the links below:
Level 1 Dashboard
The dashboard for staff with Level 1 access is streamlined, with simpler navigation than administrative dashboards (i.e. for Level 2-4 administrative staff):
Left-hand navigation panel:
- There is no 'Reports' tab on the left-hand navigation panel. Level 1 staff do not have access to any school-wide reports that contain data about other staff.
- If your organization uses our specialized summative or video observation tools, then your staff will have access to those areas on this panel. If you do not use these tools, then these options do not appear.
- The search bar above the panel is connected directly to the help suite.
Recent Forms:
This widget contains only forms that:
- Are authored by the staff member (e.g. self-reflection).
- Have been completed and shared with the staff member (e.g. an observation authored by an admin).
- The staff member has been 'notified' about when created.
Performance Summary:
This is the only report-type object that Level 1s have access to. This shows only data about that staff member and only ratings from forms that have been explicitly shared with them.
Next Steps:
This functions as a to-do list on a staff member's dashboard:
- Any next steps created from within forms or goals appear here until they're completed.
- Additional next steps can be created by staff at any point via the New Activity button at the top of the dashboard, where they can plan and track their PD by creating next steps (with optional target dates for completion).
- Note: some organizations may have special words for this widget/type of activity in TeachBoost.
Goals:
- This widget displays all the goals created in the current school year.
- Clicking the goal card navigates to the goal summary page from where the goal may be edited, printed, or signed as required.
- Note: some organizations may have special words for this widget/type of activity in TeachBoost.
Form summary page
If a Level 1 staff member is not an author of a form, they will not be able to access the 'edit' page, and nor will they be able to see the contents on the summary page until the form has been completed and shared with them. Find out the answers to the most frequently asked questions below:
Q: How has a staff member been able to access the form summary while the form is in progress?
If the box to 'notify the teacher' about this form was checked when the form was created (as per this help article), an email notification is sent out letting the staff member know the date, author, and form type that has been scheduled. At this point, the form also appears as 'scheduled' on your staff member's dashboard, although they can only access the form summary page and not the form's contents.
Q: What does 'teacher viewed on' in the Form Timeline mean?
The Form Timeline on the summary page only tracks if a teacher has accessed the form summary page. However, until an evaluation form is completed and shared with the teacher, they can only see the meta data on the form (i.e. the title and date) and are actively prevented from seeing the form contents. Instead of the contents, a teacher will see the message:
This form is in progress and not yet shared.
If you need access to this form, please contact your observer.
Q: How can I verify what the teacher sees on a form summary page at any time?
To reassure you about what's visible to your teaching staff on a form summary page, you can preview that specific page as its topic/your staff member. To do so, click 'Actions' in the top right of the page, and select 'Preview as teacher'. You will then be 'ghosting' your staff member to see what they can see when they access the page itself.
